7 Essential Software Tools to Help Run Your Business

7 Essential Software Tools to Help Run Your Business

For smaller businesses trying to reduce costs and streamline operations, business software can be a lifesaver. Here are seven essential software tools that can help improve efficiency, streamline your workflow, and help keep your business running smoothly. 


From Microsoft, Visio is a tool that enables you to translate information into graphic diagrams so you can work visually. Need to diagram workflows, data relationships, or sale processes? Visio has got you covered, with thorough diagrams for a plethora of purposes.

Microsoft 365 

These days there are a lot of rivals, but Microsoft 365 is still the best office software suite out there for functionality and ease of use.

The biggest benefit of a Microsoft 365 subscription, however, is that it works in the cloud, meaning you can take your work on the go whether at home, in the office or on a smartphone. All your documents are saved in the cloud as well, so there is no need to worry about losing important work to a faulty hard drive.


Xero is a cloud-based accounting tool for small and medium-sized businesses. It allows you to monitor financial performance and cash flow in real-time and provides the toolset required to manage your bookkeeping.  

As well as this Xero makes it easy to create and send invoices, send automated reminders to clients when their invoices are due, and receive online payments from providers such as PayPal, as well as credit cards in multiple currencies.

If you struggle to manage your business’s finances, Xero is the all-in-one solution to help streamline the process.


Cybersecurity is the hot button issue for modern companies, and as a business owner, you should be concerned about your security.

Having a virtual private network implemented is a good first step for beefing up your company’s cybersecurity, they hide online activity and limit who can and cannot access network content.

Although most VPNs require a monthly fee, CyberGhost is one of the best free options on the market for businesses that are just getting started.


Mail is an all-in-one integrated marketing platform for small businesses. It is easily the most flexible and affordable option to help you manage and talk to clients, customers, and other parties.

The platform has a great selection of features, such as behavioural targeting, custom templates, and advanced segmentation to help put targeted marketing and relationship building into the hands of even the most inexperienced business owners.  


Slack allows team members to communicate via real-time messaging in web browsers, mobile apps, and desktop clients. So, even if everyone is working from home, communication does not need to falter.

Team members can chat one to one, in groups or larger channels based around topics or areas of business, such as sales, finances, marketing etc. It provides an intuitive and responsive interface and a host of integrations and plugins that can help keep the conversations rolling across other business tools such as Mailchimp and Google drive.


Trello is a collaboration and task managing tool for all your project management needs. Whether that be content development, marketing campaigns, sales tracking, or data entry. For small businesses, it is a useful and intuitive tool to track projects from start to end.