Step-By-Step Guide In Using A Diagram Maker

diagram maker

What is a diagram? A diagram is a mode of communication that uses symbols to imply meaning, and this symbolism instantly shows what’s going on in any process. Using a well-designed diagram maker can help you get your points across much more efficiently to anyone, no matter how technical or non-technical they are. If you need something well explained in an easy way, diagrams are almost always the answer.

No matter how much you might be into reading and writing words because of the experience and knowledge that it provides, there will come a time when you’ll realize that using a diagram is more effective in getting your message across. It’s not limited to making simple graphs to describe processes; drawings can also be fantastic as a way to give direction and even as a form of storytelling.

This article will show you how to make simple diagrams using some of the best diagramming tools available.

Step 1:  Gather The Material You Need

Recollect what it is exactly that you need to diagram. If you’re making a process flow diagram, break down each step first. Just make sure to only use the information which is relevant because some materials can be irrelevant or repetitive if included in your diagrams. Making use of a SWOT analysis example might help in trimming down pertinent and necessary information needed for your diagram. For example, having too many colors and textures may distract your viewers and confuse them.

Using A Diagram Maker


Step 2: Choose Your Drawing Tool

Take a look at your diagram and think about what kind of general effect you want to have. You can either choose an analog or digital tool as long as it’s suitable for the type of diagrams that you need to make. For example, if you’re going to manually draw Venn diagrams, you can use paper and pens, if you’re going complex, you may opt to use a Venn diagram maker. 

Step 3:  Create the Diagram

Start by creating the background, using either pen and paper or your chosen digital tool. You may create a mapping diagram first before moving on to make your actual diagram. Make sure it fits with what you’re aiming for. For example, if you’re aiming for simple go with basic colors; if you’re aiming for detailed go with patterns and textures. Then proceed to create the different diagrams that you need. Experiment with what will work best for your project before getting it perfectly done.

Diagram Maker


Step 4: Check and Edit

After completing your diagram, check for any errors if there are any fix them immediately. Go over the basics such as making sure that there aren’t any missing parts or extra parts that you don’t need. Use tools like color and size to emphasize what’s important. Then check for any repetition or unnecessary information that you can take out or simplify without sacrificing the message being sent across.

Step 5: Add Shadows and Reflections

This step is optional, but it’s always nice to have a little bit of eye candy on your diagrams. It makes it more interesting to look at, especially if it’s made with digital drawing tools.

Visit Venngage for more examples on how to make your diagrams aesthetically pleasing while being functional.

Step 6: Add Text and Labels To Your Workflow Diagram

After creating the background and the different diagrams, you can now add text to complete your diagram. Make sure it’s easy to read. You can also use colors here to make important things stand out more. Then write down the label for each diagram so people will know what it is.

Step 7: Save and Share

Once you’re done with your diagram, save the file as a PDF or image to make sure that it’s secure from any kind of loss or corruption. You can also share it with people who might find it useful, but only if they’re allowed.


Who says you can’t use diagrams for anything? As long as you’re creative and it captures your message, nothing can stop you. Use this chance to be artistic with your diagrams and explore the possibilities!