While it’s true that people use the term to whom it may concern, it’s not a salutation that people use all the time. Nowadays, we use simple words or phrases in our emails or letters.
However, it’s true that there are a lot of reasons why we should use the titular phrase in some cases. For example, if you have no way to know for sure who will read the letter, then you can use the phrase. Moreover, if you are also unsure about their position, then you can always this phrase.
So, if you want to know more about it, then you are at the right place. Here, we shall share when you need to use to whom may concern phrase. Dig into this article and find out the answer for yourself.
When Should You Use To Whom It May Concern
So, as we can see, there are a lot of instances where we can use the phrase to whom it may concern. If you want to know about it, then let’s look at some examples.
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In Order To Lodge A Formal Complaint
Well, there are certain moments in our life when we feel as if we aren’t satisfied with our situation. So, in that case, we should voice a concern letter formally. However, if you don’t know whom actually to address the letter to, then you can definitely use this phrase.
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While Writing A Letter Of Recommendation
It’s also worth noting that if you are trying to write a letter of recommendation, then you can also use this phrase. Sometimes, let’s say a co-worker or a friend needs to list someone who knows them as a source of reference.
But, they may be unsure whom actually to address or write the letter to. Moreover, there are also instances, where writing a letter of recommendation to several companies can become a problem. So, you may write a generic letter with the titular phrase because it works for everyone.
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Letter Of Interest
Next, you should also know that you can write a letter of interest with the phrase. Especially, when we try to find out about potential job positions that aren’t publicly listed, then we can send a letter of interest to ourselves. Well, in those cases, writing to whom it may concern is a safe bet.
A Few Things To See Before Using The Phrase
Well, before you begin writing the letter, you need to follow a few specific steps. Otherwise, you cannot write a compelling message. Writing the recipient’s name is one of the most important things to do as well. So, before you use the phrase To whom it may concern, there are certain things to consider.
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Read The Job Listing
First of all, you need to go back to the job posting and see if there is any specific info about whom to contact. If there are no names, then you can proceed with the phrase in your letter. Generally, you can find the contact info at the bottom.
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Check The Website Of The Company
So, there are also instances where you may find the contact info on the official website. If you just go to the website directly and click on the About Us page, then you will find info about the company’s contact.
Final Verdict
So, at the end of the day, there are a lot of things that one needs to think about before using the to whom it may concern phrase. It’s effective, especially when you don’t know whom you should address in the letter.
Also read: How To Create A Contact Card On Your iPhone Device In A Minute?
