Consolidating the entire cloud operations into a single cloud platform/ office suite has a profound impact on streamlining most of the internal processes, especially at an enterprise level. However, it can be more challenging for enterprises to consolidate everything under a single cloud suite, Microsoft 365 in this case, compared to SMBs and early-stage startups considering the scale of operations.
But with a proper roadmap, streamlining cloud consolidation through strategic migrations becomes possible for enterprises across various industries. Here are some actionable insights to leverage:
Strategizing the Migration to End the Source Cloud License
One of the primary goals of leveraging migration to consolidate in a single cloud office suite, Microsoft 365, is to completely move away from the source code to eliminate dependency on it. For example, if your organization is planning to move from Slack to Microsoft Teams for consolidation use case, it is critical to plan the migration in such a way that facilitates your organization to completely leave Slack and end its annual license.
With this approach, your organization can also benefit from cloud cost savings and eliminate the complexities involved in managing multiple licenses of various cloud platforms. But since comprehensive migrations have more scope of work, it is important to plan the budget and timeline accordingly.
Moving Away From Other Cloud Platforms for Comprehensive Consolidation
When completely moving away from the source cloud to fully embrace the destination cloud it is also important to let go of other cloud platforms associated with the source cloud as part of consolidating everything in Microsoft 365.
For example, if your organization is planning to move from Box to OneDrive, moving away from other cloud platforms used in tandem with Box, such as Slack for messaging, Gmail for email, etc, helps consolidate in a comprehensive way. By doing that, your organization can fully embrace Microsoft 365 by using all its features, such as Outlook for email, Teams for messaging and collaboration, and more.
Retaining Permissions/Sharing Structure Accurately
One of the key drivers of cloud consolidation success is accurate preservation of sharing structure between users. Make sure to retain sharing permissions between users when transferring files and folders, and other types of data, such as messages, emails, etc to replicate the existing collaboration structure between the users from the source clouds to Microsoft 365 apps, such as OneDrive for Business, SharePoint Online, Microsoft Teams, Outlook, etc.
Apart from preserving internal and external permissions, it is also crucial to retain timestamps, file versions, embedded links, and more to make the transition seamless for the end-users.
Ensuring Proper Management of the Entire Microsoft 365 Suite
After migrating all the users, content (files and folders), emails, messages, etc, it is imperative that your organization manages the Microsoft 365 cloud office suite in a proper way. Although the availability of all Office apps under the single Microsoft 365 suite removes the complexities of multi-cloud management, it is still important to have a pre-planned approach to managing the cloud suite for maintaining security as well as operational efficiency.
With a complete cloud office migration solutions provider, such as CloudFuze, your team can strategize the entire migration and align it with the Microsoft 365 consolidation use case to achieve the desired outcomes. With CloudFuze, your organization can also ensure proper management of the entire Microsoft 365 cloud office suite.
Read Also: 7 Key Benefits of Using Office 365 for Business
