Top Employee Scheduling Software Features To Look For

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employee scheduling software

If you haven’t upgraded to a more modern process when it comes to scheduling your employees, then you and your business are sorely missing out. Manual scheduling is highly inaccurate, time-consuming, and can lead to many problems in the workplace. 

For instance, manual scheduling can take longer, so employees don’t always get their schedules in a  timely fashion. It is also impossible to see attendance data and other information in real-time, and keeping track of all of those things while trying to make the schedule is equally tricky. 

That’s why you need to invest in a modern scheduling solution, such as employee scheduling software, to help do this job for you. Just picking any old timesheet management software isn’t what you need to do, though. You’ll want to make sure that you pick one with the right features for your particular business and situation or add the necessary features to the software you choose.

We’ve compiled a list of some of the top employee scheduling software features you should consider when shopping for a new employee scheduling system. 

Feature #1: Web and Mobile Accessibility 

One of the most essential features you need in employee scheduling software to make the lives of your managers and employees easier is the ability to access the scheduling system or view schedules from anywhere. 

Giving managers quick access to employee schedules makes it easier for them to work on or make changes to the schedule to ensure all employees are accounted for and scheduled fairly. 

For employees, easier access to their schedules makes it better when they plan out their workweek. In many cases, the reasons for lateness and absenteeism revolve around life responsibilities that conflict with work schedules. Not receiving schedules in a timely fashion leads to higher chances of an employee being absent. 

Feature #2: Time Tracking 

Another essential feature to accompany scheduling is automated team time tracking. An employee scheduling tool is valuable on its own, but adding in the ability to track employee hours, wages and attendance automatically make it an invaluable tool for your business. 

A lot of time and resources are wasted trying to ensure that employees’ hours are correctly calculated. Having employees fill out their timesheets and relying on manager oversight can lead to errors that are even more costly to fix and can delay payments and cause compliance issues if not addressed. 

Scheduling and time clock software can streamline your time tracking process by ensuring that employees are paid for every minute spent on the clock.

Feature #3: Integrations For Third-Party Software

Using your employee scheduling software to make other parts of your business easier is something you should look for in the software of your choice. Third-party integrations are a great way to do this. The most common integrations that businesses need are project management tools and payroll software integration. 

Project management software makes it easier to manage teams of workers, keep everyone on track, and control labor costs. Payroll software integration makes it possible to ensure accurate paychecks for employees without waiting days for correction and processing. 

Feature #4: Data Management and Reporting 

You need to have easy access to employee records and the ability to make reports of payments and other data. This can be difficult to manage manually because it requires saving copies of everything and backing them up somewhere, typically in a physical location. 

One of the features to look for in employee scheduling software that can help is reporting and data management features. These features make it so that records are stored electronically on company systems or in the cloud to access them when you need them.